Move to an Online System for Document Management

Whether you’re using files cabinets, a folder on your computer, or an online storage service like Google Drive, managing a large volume of documentation can be difficult and inefficient. Employees spend more than 2.5 hours each day looking for information that is critical to their jobs, and the chaos of paper documents can become overwhelming and stressful.

Fortunately, this problem can be resolved by switching to an online document management system. A computer system can assist in eliminating manual workflows and streamline document processing while providing an internal channel for collaboration with remote teams.

The most effective document management systems automate a variety of processes, including the capture of incoming files from scanners or email attachments and routing them according to defined rules, freeing employees to concentrate on more pressing tasks. They also provide a wide range of features that help improve accessibility and organization of documents such as version control that keeps track of edits and lets you restore documents to earlier versions. Other useful features include a powerful search tool that allows users to narrow their search by document type, index values Keywords, as well as full-text.

Additionally, top document management solutions offer redundancy for data, which means that if one server goes down or a natural disaster strikes, your business can still access the vital information. Many document management solutions allow employees to work from their office or on-the-go using an internet browser, iOS/Android apps, and integrations with ERP software, accounting software and more.

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